The 29th International Horticultural Congress | Sustaining Lives, Livelihoods and Landscapes | 17-22 August 2014
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Oral Presenter Guidelines

If you are accepted to give an oral presentation at IHC2014, you will be allocated a total of 15 minutes (including question and answer time) to give your presentation. Below are some guidelines that you will need to follow in order to give your presentation successfully.

Audio Visual

Computer Data Projection will be provided in all session rooms, and we strongly encourage using PowerPoint-type presentations. The following equipment will be provided in all the session rooms:

  • Data projector and screen(s)
  • A computer to which your presentation will be uploaded – you will not be able to use your own laptop
  • Lectern with microphone.

Speakers’ Preparation Room

You must bring your presentation with you to the Congress on a USB stick and upload it at the Speakers’ Preparation Room preferably 24 hours, but no later than 3 hours, before your presentation. If you are unavoidably delayed, you must still go directly to the Speakers’ Preparation Room. Please do not take your laptop or other media device such as a memory stick directly to the session.

Your presentation should be complete by the time you visit the Speakers’ Preparation Room; please edit your presentation PRIOR to going to the Speakers’ Presentation Room to avoid congestion. When reviewing your presentation in the Speakers’ Preparation Room, make sure all fonts, images, and animations appear as expected and that all audio or video clips are working properly. The computers in the session rooms will be the same as the computers in the Speakers’ Preparation Room.

If your presentation has video content, you must supply all original video files along with your presentation. If you have embedded your videos and do not supply the original video files with your presentation, the videos will not play. All presentation computers will be PCs, so if you have created your presentation on a Mac and have photo content, you must supply the original photo files with your presentation, otherwise it is highly likely your photos will not display without the original file being present.

All files on the computers are deleted at the end of each session.


You will be required to go to the room where you are a speaker at least 10 minutes prior to the start of your session to meet with the Chair who will introduce your talk. Each session room will be staffed with an AV technician who will manage the computer presentation.

Recording (photographing, audio taping, or video taping) any presentation/session will be prohibited, except where it is brief, unobtrusive, and with the prior permission of the speaker and Chair.